SEOPA Communications Contests

Excellence in Craft

MO color Logo 4colorThe Excellence In Craft competition offers members an opportunity to receive special recognition for journalism excellence. Submissions must be outdoor oriented. For 2016 contest results, click here.

Thanks to the generosity of Mossy Oak, the EIC competition has a prize structure of $250, $150 and $100 for first, second and third places, respectively.

Note:  Submissions for the Communications Contests are open to members in good standing as of January 1 of the contest year. Associate and student members are not eligible for participation. The Industry Public Relations Program category is specifically for Corporate members (see below).  

ENTRIES WILL BE DUE BY JUNE 7.

2017 Excellence in Craft Category Descriptions and Instructions

Daily Newspaper Story: Any feature, column, article published in a daily newspaper or on a daily newspaper’s website. Remove from newspaper section or print a clear, legible copy from website. Submit original tearsheet (or high-quality copy of original published piece) or printed website copy, and three legible tearsheets or printed website copy, with publication name, date and byline included. Byline, headline, photos or accompanying graphics need not be removed. *

Weekly Newspaper Story: Any feature, column, article published in a weekly newspaper or on a weekly newspaper’s website. Remove from newspaper section or print a clear, legible copy from website. Submit original tearsheet (or high-quality copy of original published piece) or printed website copy, and three legible tearsheets or printed website copy, with publication name, date and byline included. Byline, headline, photos or accompanying graphics need not be removed. *

Magazine Story-Long:  Any story published in a magazine or online of more than 1,000 words. Remove from magazine or print from website. Submit original tearsheet (or high-quality copy of original published piece) or printed website copy, and three legible tearsheets or printed website copy, with publication name, date and byline included. Byline, headline, photos or accompanying graphics need not be removed.  *

Magazine Story-Short:  Any story published in a magazine or online of less than 1,000 words, including blog posts, columns, articles, short features or other content. Remove from magazine or print from website. Submit original tearsheet (or high-quality copy of original published piece) or printed website copy, and three legible tearsheets or printed website copy, with publication name, date and byline included. Byline, headline, photos or accompanying graphics need not be removed. *

Outdoor Book: Any book published between the contest dates featuring outdoor subjects. Submit three copies of the book. If submitting e-books, contact lisa@seopa.org for instructions about sending links to judges. Contestants are requested to contribute the copies of the book to the reviewers. May include edited and compiled books that involve more than just a short introductory note and are longer introductions or essays, chapter introductory comments, arrangements, editing, essays as part of a compilation or anthology of other works; or longer forewords, introductions, afterwords, etc.

Photograph:  Any color or black-and-white photograph featuring outdoor subjects that is published between the contest dates in any print or online medium. Submit one original tearsheet/calendar page (or high-quality copy of original published piece) with publication name, date and photo credit included, and three copies or tearsheets as published (color, if original is color). Copies must be mounted on 8 1/2 x 11-inch paper if not in full tearsheet/calendar page format. You also may attach copies (no larger than 8 1/2 x 11) of the original work (not as published) if so desired to show judges the original quality. One photo constitutes an entry; multiple shots submitted as a single entry will be disqualified.

Video Program:  Any Video featuring outdoor subjects produced or released for sale for web, DVD or broadcast between the contest dates. Submit a direct link and verification of publication mode and date to lisa@seopa.org. Entry form is still required.

Audio Program:  Any story or feature produced for profit or broadcast on radio between the contest dates featuring outdoor subjects; or, any audio program on sale to the general public produced between the contest dates featuring outdoor subjects. Submit a direct link and verification of mode and publication/broadcast date to lisa@seopa.org. Entry form is still required.

Outdoor Entrepreneur Project:  Any original activity, product or service created between the contest dates by the entrant and related to the outdoors demonstrating creativity and risk-taking, and designed to produce a profit is eligible. The contest is designed for projects and activities inappropriate for the other contests. Submit four copies of the activity, product or service. If project is not self-explanatory, please include a one-page explanation. In the event of any question concerning the appropriateness of any submission, consult the chair of the EIC Committee.

Industry Public Relations Program:  (Corporate members only) Any public relations program designed to inform the public or service a member of the outdoor media, featuring outdoor subjects and produced between the contest dates. Entries may include press kits, brochures, photo catalogs, computer offerings, special events, broadcast programs or publications. Advertising campaigns are not eligible. Submit four copies of the public relations program. A separate entry form is used for this contest.

Please read all instructions carefully and contact EIC Chairman Alan Clemons (alanclemons@comcast.net or 256-655-4228) or

Executive Director Lisa Snuggs (704-984-4700 or lisa@seopa.org) if you have any questions.

* Newspaper and Magazine entries:  Securely mount any portion of article not on full page on 8 1/2 x 11-inch paper for repeated handling by judges (tearsheets with excessive holes and unsubstantiated copy will be eliminated.) May enter two stories in each of the newspaper and magazine categories, including electronically published pieces. If you’re unsure about how to enter a piece that only appeared electronically, ask Alan Clemons or Lisa Snuggs for assistance.

Additional Communications Contests

 

Note: The Sharon Rushton Award and Best Conference Site Story are separate competitions, judged independently of the EIC program. Use the same entry form and follow the general entry rules for these awards. 

Sharon Rushton Award

Sponsored by Daisy 

Any work in the above-listed categories published for or about youth in the outdoors. Submit originals and copies as indicated in the appropriate contest category directions above.

DaisyLogo_TakePride_2955

 Conference Site Story

Sponsored by Alabama Black Belt Adventures Association

Any print, electronic, or broadcast story promoting the conference area and/or state in which the indicated conference was held and the contestant attended.The 2017 contest is for the Eufaula, Ala., area.

Realtree Website Horizons Award

(Click on above link for instructions)

 BJ-HornsTagline

 

NOTE: 

Please read all instructions carefully and contact EIC Chairman Alan Clemons (alanclemons@comcast.net or 256-655-4228) or Lisa Snuggs (lisa@seopa.org or 704-984-4700) if you have any questions.

General Entry Rules

1.  All entries must be delivered to SEOPA by June 7, 2017.

2.  Each member is limited to two entries per category. Any one work is limited to submission in no more than two EIC categories. Work that has been awarded in previous SEOPA contests is not eligible for re-entry.

3.  Entries must be outdoor oriented and must have been published or broadcast between June 1, 2016 and May 31, 2017. Exception:  Conference Site stories (Eufaula, Ala.) published or broadcast between Oct. 13, 2015 and May 31, 2017.

4.  All hard copy entries should be mailed together with ONE official SEOPA entry form. If it becomes necessary to send a late entry separately, use another form and list ONLY that late entry on it. Links for audio and video entries must be sent via one e-mail to lisa@seopa.org. E-books must be gifted to judges by contestants. E-mail addresses will be provided by the executive director after the entry deadline. Regardless of format, all entries need to be listed on the entry form.

5.  If printed entries are more than one page long, staple pages together. Use a paper clip to keep each original entry together with its copies in each category.

6.  All entries are limited to Active, Active-Retired, Retired and Life members with the exception of the Industry Public Relations Program, which shall be limited to Corporate members. All contestants must be members in good standing as of January 1, 2017. EIC Committee members are eligible to enter, but discouraged from doing so.

7.  Entrants agree and confirm by entry submission to give SEOPA permission to use their winning entries in publicizing the contest through local publicity exposure or reprinting in SEOPA publications and/or on seopa.org. If such an entry is used by SEOPA in this manner, no royalties or payments are offered by SEOPA and entrant waives such payments.

8.  Entry originals will be returned if a SASE is enclosed with submission. Entry originals will be brought to the next conference if requested on the entry form. Otherwise, originals will be will be discarded.

9.  EIC officials will take measures to ensure entry safety, but will be responsible for neither loss nor insurance.

10.  Each category will award:  First ($250), Second ($150), and Third ($100) place prizes with appropriate plaques or certificates. Monetary exceptions:  the Industry Public Relations Program (no monetary award), the Sharon Rushton Award (one $300 award), and the Realtree Website Horizons Award:  First ($500), Second ($250), and Third ($125).

11.  Judges will be knowledgeable in the field they are asked to judge. There will be three judges for each category for as much fairness as possible.

12.  The EIC Chairman will be the sole arbitrator on any dispute or question concerning the awards competition.

13.  All entrants must pay a flat fee of $25 (check, credit card or money order) at the time of submission. Members may send as many entries as allowed for in the rules for this one-time $25 payment. You may call to pay by credit card but a form is still required.

Mail entries to:   SEOPA Contest, P.O. Box 115, Badin, NC  28009

Failure to follow all rules will result in disqualification, so please read carefully!

Contact Alan Clemons or Lisa Snuggs if you have questions.

alanclemons@comcast.net or 256-655-4228 or lisa@seopa.org or 704-984-4700 

Tips for Entering SEOPA Communications Contests

Each year, the EIC contest chairman consults with the board, the previous contest chairman and the executive director to tweak contest rules. Sometimes adjustments can be as simple as changing dates and contact information, but more significant updates were made in the past few years.

Contest chairmanship is the responsibility of the second vice president. Gil Lackey did the honors in 2014 and wrote a thorough report about the experience for future chairmen. His tips were a big help to 2015 chairman David Hawkins. Since then, Bobby Dale and Alan Clemons have taken Gil’s tips to heart and made several key updates to contest rules and procedures. Please read all information carefully.

Contest Entry Tips

• Take a few quiet minutes to read the General Entry Rules and Category Descriptions in their entirety, and refer to them frequently when completing the entry form.

• Get organized now for the deadline. Some members keep a file throughout the year just for contest entries. When they produce a story, show, photograph, or other material they’d like to submit, they place an original (or electronic file info) in the “contest” folder.

• Pay attention to details. Why take a chance on being disqualified before your work ever gets to a judge? Follow the instructions and ask questions to ensure your entries get reviewed.

Some of the most common mistakes are easily avoidable:

• make the correct number of copies

• meet the deadline

NOTE:  Writing the publication name and date by hand on the entry does NOT constitute proof.

If your original tearsheet does not contain official publication name and date, then you must include some kind of confirmation like a table of contents page (with date and publication name) that matches your entry and/or a letter from the publisher.

Compiling Your Entries

1.  Regardless of how many categories you enter, you only have to fill out ONE form per mailing.

2.  If an entry is more than one page long, simply staple the pages of the original together and staple together the pages of its copies. Then, use a paper clip to keep the original and copies together for each entry. Do this whether you enter one, two or three items per category. Do this for each category you enter. (See details under each category description for specific requirements about number of originals and copies.)

3.  Entering the Realtree Website Award is done by e-mail only. Instructions and an entry form are posted under “Events and Programs” at seopa.org.

• Most Notable Changes •

• The Electronic Publication category has been absorbed into the newspaper and magazine categories. If you’re unsure about how to enter a piece that only appeared electronically, call Alan Clemons or Lisa Snuggs for assistance.

• No more Wite-Out! It is not necessary to eliminate bylines on entry copies.

• The deadline is for entries being delivered to SEOPA. It is your responsibility to make sure entries  are received by the deadline. If mailing after June 1, we recommend using Priority Mail Flat Rate envelopes, as they are usually received within a few days and include tracking.

Your signed entry form may be returned with your check payment by U.S. Mail or via e-mail if paying by phone with a credit card.

• AUDIO AND VIDEO ENTRIES must be sent electronically by sending links to lisa@seopa.org. List them on your entry form.

Good luck!

Download EIC Entry Form Here Download “Industry PR” EIC Contest Entry Form Here