How to Host a SEOPA Conference

Proposals for the 2019 annual fall conference will be considered this year. An RFP for 2019 will be posted by March 31, 2017. Bids for the 2020 Superconference event (a joint venture with SEOPA and AGLOW) will be entertained later this year with a due date of January 1, 2018. An RFP for the 2020 Superconference will be available by May 1.

Meanwhile, use the button below to see a .pdf copy of the bid form used for the last round of proposals. Please read Page 2 of the form thoroughly, as it will answer many questions about SEOPA and basic conference requirements. The form contains two main sections:  one for lodging and meeting space details, the other regarding the host area. The form will be updated prior to the acceptance of proposals for 2019 and beyond, but many of the requirements will remain unchanged.

Bid Form

Tourism agencies and resorts are encouraged to join SEOPA as corporate members and have representatives attend the conference to learn more about SEOPA’s unique needs and the benefits of hosting a SEOPA conference. Click here for membership information.

For more information, call SEOPA Executive Director Lisa Snuggs at 704-984-4700.

Recent Conferences:

2016 – Hyatt Regency Lakeland and Lakeland Center – Lakeland, Fla. (Contact:  Al Snow, Visit Central Florida)

2015 – Lakepoint State Park Resort, Eufaula, Ala. – (Contact:  Pam Swanner at Alabama Black Belt Adventures Association)

2014 – Fontana Village Resort – Fontana Dam, N.C. – (Contact:  Darlene Waycaster)

2013 – Lake Charles, Louisiana – Isle of Capri – (CVB Contact:  Anne Klenke)

2012 – Johnson City, Tennessee – Holiday Inn – (CVB Contact:  Sarah Rowan)

2011 – Branson, Missouri – Chateau on the Lake – (CVB Contact:  Lynn Berry)

2010 – Huntsville, Alabama – Holiday Inn – (CVB Contact:  Don Dukemineer)

2009 – Punta Gorda, Florida – Best Western – (CVB Contact:  Jennifer Huber)

2008 – Gatlinburg, Tennessee – Glenstone Inn  (CVB Contact:  Dian Stanfill)

2007 – North Little Rock, Arkansas – Wyndham (CVB Contact:  Elizabeth Elizandro)

2006 – Decatur, Alabama – Holiday Inn – (CVB Contact:  Tami Reist or Angie Pierce at Alabama Mountain Lakes Tourist Association)

SEOPA conferences have an average total attendance of approximately 230 people who utilize an average of more than 500 room nights. Food and beverage guarantees range from 120 to 220 people for three breakfasts, one lunch, two dinners and three hospitality hours. Additional meals and activities were held off-site in the surrounding communities.

Upcoming Conferences:

2017 – Kentucky Dam Village, Ky. – (Contact:  Paige Thompson, Kentucky State Parks)

2018 – Florence, S.C. – (Contact:  Holly Beaumier, Florence, S.C. Convention & Visitors Bureau)